2010 Expo Volunteer Job Descriptions
Unless specified below, the weekend shift hours you can choose from are:
Saturday, 9 a.m. - 6:30 p.m.
Sunday, 9 a.m. - 4:30 p.m.
Note: Some positions will require pre-approval from the Volunteer Coordinator, as some experience is required.
Cascade Booth - Answer questions about Cascade programs and hand out brochures to interested guests. Must be knowledgeable about various Cascade Club Committees such as Bike To Work Day, Advocacy, Education, Rides, Newsletter. This is a fun position for those volunteers interested in being involved and committed to sharing information related to the various committees. Outgoing personality and willingness to talk to Expo attendees about Cascade programs and membership are required.
Cashier/CBC Event Registration - Accept payments and provide information on Cascade Club events, rides, and membership. Previous experience working with cash, credit cards, vouchers, and checks recommended. Knowledge of events and membership services recommended, but training is available. This is a great way to interact with a wide variety of bicyclists who sign up for our great rides.
Greeter/Ticket Taker/Door Monitor - Stand inside of entrance doors and greet guests as they enter Expo. Your job is to take tickets, hand out programs, and monitor the door (must make sure no one "sneaks in" the door without a ticket). This is a fun position because you get to be the first one to welcome our guests, put them in a happy mood, and let them know we’re glad they came. Teams of four per shift will be drafted from our list. We will also need all shifts covered on Friday before show opens for the “Vendor load-in day”.
Kids' Bike Zone - Facilitate children's activities (games, art table, learn to ride) by assisting and encouraging children's participation. Assist with visitor questions and safety.
Logistics - Help set-up and take down the event (including signage and many other chores), as well as taking care of miscellaneous duties as needed during the event. This is a fun job for the "can-do" type of person who will help to ensure that expo runs smoothly. Most available shift hours are before and after the event, but especially on Friday when most help is required.
Merchandise Sales Help sell Cascade Bicycle Club merchandise. This is a great job because people enjoy looking at all the great stuff we have available and finding our good deals. It is a happy place. Experience with retail, cash register and credit card handling would be nice but not necessary. There will be training and supervision. So, if you feel confident with yourself and think you can learn, go for it. Be prepared to do some standing and chit chatting with the customers. If this sounds good to you, this is the place for you. A Merchandise Manager will contact you before the show to go over details.
Bike parking attendant - Assist in parking bikes in the bike corral. Involves working outside in an unsheltered area. Dress warmly!
Photo Contest - Greet guests, hand out ballots, and encourage guests to vote on photos. Act as security to ensure photos are not touched or taken away during show. This is a fun position because you get to look at all the cool photos and spend time talking to our guests about their views on the photos. (Also need help Friday night with Contest set-up, 5-8pm)
Promotions Assistant/Show Office - Helps us distribute and mail out Expo posters and postcards to Puget Sound business locations. Assist with pre-event vendor mailings & organizational items. Shift Hours are very flexible and will be determined during last part of January 2009. This is a great job for those persons who would like to sign up together as a team. We need several people; and regular office hour availability is a big plus!
Show Office - Assist Show Office Staff with checking vendors in/out throughout show (including Friday). This is a fun position because you get to personally meet and help vendors checking in (and sometimes you are the first to get any freebies the vendors may be giving away). Volunteers who are assigned the first shift of each day must report in 1 hour earlier than posted on sign up sheet. All shifts are also available for the “Vendor load-in day” on Friday.
Stage Monitors Help with a short presentation before each speaker to welcome visitors, provide sponsor credits, and then give an introduction to the speaker. Scripts for each presentation will be provided. Stage monitor will coordinate with speaker and ensure that the stage is prepared. A new second stage Adrenaline Zone will need to be monitored this year, all weekend.
Test Ride Crew - Check guests in, and check out bikes for those who wish to test ride equipment. In this fun position you get to see and touch all the latest equipment and you get to assist others in having some fun with the new stuff.
Ticket Sales - Sell tickets at the ticket mobile office on day of event at the entrance to Expo. Please note: you must be comfortable and experienced in handling cash with some accuracy. A ticket sales manager will contact you after applying for a shift.
Volunteer at Large Generally, “Volunteers at Large” are those who fill in when a volunteer does not report at their assigned time for various reasons. Volunteers at Large may also relieve other volunteers at their stations for mini breaks if they need one. Basically, Volunteers at Large must be willing to do and go wherever and whenever they are needed (including but not limited to running to the store for extra cream cheese, or ice, or whatever!) This is a fun position for those who are willing to expect the unexpected. Friday shifts are also available!
Volunteers Office Assist the Volunteer Coordinator with checking volunteers in, help maintain the volunteer refreshment table, and perform various other duties in the volunteer room. This is a fun position because you will be welcoming and providing information to volunteers as they start and end their shifts, and then you will enjoy the relative quiet between shifts. NOTE: Volunteers assigned the first shift of each day must report in 1 hour earlier than is posted on sign up sheet. Friday shifts are also available.