Special bylaw change election
Vote to allow electronic voting in future Cascade elections
Cascade Bicycle Club would like to offer its members the opportunity to vote electronically in future elections, but changing our voting process requires that we amend our bylaws. State laws require that a non-profit corporation’s bylaws specifically allow for electronic voting, which ours don’t.
In order to change our bylaws and enable members to vote electronically, we need your vote. The full text of the bylaws amendment is available below, and the ballot is available for download here. You’ll also find a copy of the ballot in the May issue of your Cascade Courier. Please fill it out and mail it in.
If you’d like to ask questions or cast your vote in person, we’re also holding special membership meeting on Wednesday, June 20 from 6:30 to 7 p.m. at Magnuson Park, Building 30, main floor conference room, though you don’t need to attend this meeting in order to vote.
Should the bylaws amendment pass, members will continue to have the opportunity to vote by paper ballot; electronic voting will simply be an additional o ption. The details of the electronic voting process have not yet been determined, but we’ll keep you informed as we work them out.
Cascade’s board is very excited to be able to offer electronic voting to our membership. We hope that electronic voting will boost participation in our elections and give members a stronger sense of ownership in their club.
SPECIAL BYLAW CHANGE ELECTION
Why: To allow members to cast their votes electronically in future elections.
Deadline: June 20, 2012
How: Download ballot online here or find it in the May issue of your Cascade Courier. Submit your ballot in one of three ways:
- By mail: Fold ballot along dotted lines, affix a stamp and send by mail. Must be postmarked by Wednesday, June 20.
- By hand to Cascade’s office: Deliver by hand to Cascade’s Sand Point office at 7400 Sand Point Way NE no later than 5 p.m. on Wednesday, June 20.
- By hand at the special meeting: Deliver by hand during the special meeting at Magnuson Park, Building 30, main floor conference room no later than 7 p.m. on Wednesday, June 20.
Full text of bylaws change
The amendment would result in the bolded items being added to the bylaws:
Section 4. Proxy and electronic voting shall be allowed by the membership and by the Officers and Directors. To be effective, a written and signed proxy shall be delivered to the Secretary prior to the vote during which the proxy representation is to be effective designating the person who shall vote in place of the member, Officer, or Director at the specific scheduled meeting. A written proxy shall be effective for only one meeting. A new written proxy must be provided to the Secretary by the member, Officer, or Director prior to each meeting during which such representation is desired. Each member in good standing shall have the option to cast their vote electronically. Electronic voting shall commence one week before any meeting where club business is to be transacted and end at the scheduled start of the meeting.
Special membership meeting: Bylaw change election
Wednesday, June 20, 2012
Magnuson Park, Building 30, main floor conference room
We’ll be holding a special meeting regarding the change to the bylaws on Wednesday, June 20. The meeting will last 30 minutes and will be limited to a discussion of the proposed bylaws change. After the discussion, members will have the opportunity to cast their ballots. Per the bylaws, no other business will be discussed at this special meeting.